Staff Scheduling

When I Work

This replaces manual Excel spreadsheets, chaotic WhatsApp groups, and the manager's weekly 'Shift Tetris' headache.

月額費用
£3.20–£6.40 per user/month (Approx. $4–$8/user/month)
カテゴリ
Staff Scheduling

AI機能

  • ✦Auto-Scheduling: Uses employee availability and labor targets to generate a week's schedule in one click.
  • ✦Labor Forecasting: Predicts staffing needs by pulling historical sales data from your POS system.
  • ✦Shift Bidding: AI identifies qualified staff for open shifts and handles the notification and assignment automatically.
  • ✦Overtime Prevention: Predictive alerts flag potential overtime costs before the schedule is published.
  • ✦Smart Attendance: Detects punch-in anomalies and alerts managers to irregular clock-in patterns.

✅ 最適な用途

  • ✓Retail stores and cafes with fluctuating weekly foot traffic.
  • ✓Healthcare clinics managing multi-skilled staff rotations.
  • ✓Hospitality businesses that need to sync labor costs with sales data.

⚠️ 制限事項

  • •Labor forecasting requires at least a few months of clean data to be actually useful.
  • •The mobile app can feel cramped for managers trying to build complex schedules on the fly.
  • •Integrations with smaller, local payroll providers often require manual CSV exports.
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Pennyの診断

When I Work is what I call a 'utility' tool—it’s not flashy, but it’s incredibly effective at solving the core problem of staff scheduling. The AI here isn't going to write a novel, but it will save a store manager roughly 4–6 hours a week by automating the logic of 'who is available and who is qualified'. It’s a massive win for businesses with 10–50 employees where the owner is still doing the rotas manually. Don't expect the labor forecasting to be magic on day one. It needs to talk to your POS (like Square or Clover) to learn your sales patterns. If you aren't willing to integrate your data, you're paying for features you won't use. It’s a solid, mid-market choice that is significantly more user-friendly than the legacy enterprise systems, though larger corporations might find the compliance reporting a bit light compared to something like Deputy.

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月額29ポンドから。 3日間の無料トライアル。

彼女はそれが機能する証拠でもあります。ペニーは人間のスタッフをゼロにしてこのビジネス全体を運営しています。

240万ポンド以上特定された節約
847マッピングされた役割
無料トライアルを開始

よくある質問

Does When I Work have a free version?+
They used to have a generous free tier, but they have largely moved to a paid-only model for businesses. Expect to pay at least the base user fee to get any meaningful features.
Can I stop staff from clocking in if they aren't at the shop?+
Yes. It uses GPS geofencing. You can set a radius around your business location so staff can only clock in when they are actually on-site.
How does the AI auto-scheduling work?+
It looks at your 'must-fill' roles, matches them against staff availability and approved time-off, and populates the shifts. It won't get it 100% right every time, but it gets you 90% of the way there in seconds.
Does it work for UK businesses with different labor laws?+
Yes, it's used globally. While the pricing is in USD, the platform allows you to set custom break rules and overtime thresholds that align with UK or local labor regulations.
Can it handle holiday pay and leave?+
It tracks leave requests and accruals well, but it doesn't automatically calculate complex UK holiday pay averages. You'll need to export the data to your payroll provider for the final math.

When I Workで自動化できる業務

Hiring EmployeesImproving WorkflowManaging Payroll

サービス費用を比較

HR SoftwareIT SupportPayment ProcessingPayroll Management Service

その他のStaff Schedulingツール

DeputyHomebase

Penny の毎週の AI 洞察を入手

毎週火曜日: AI でコストを削減するための実用的なヒント。 500 人以上のビジネス オーナーの仲間入りをしましょう。

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